CLASSIFICATIONS

College credit is accumulated on the basis of quarter hours earned. Degree-seeking students are classified for administrative purposes as follows: freshmen (less than 44 quarter hours), sophomores (at least 44 but less than 88 quarter hours), juniors (at least 88 but less than 132 quarter hours), seniors (at least 132 quarter hours).

FULL-TIME STUDENT

A 12 quarter hour course load is required for undergraduate students to maintain full-time status for purposes of financial aid.  Half Time status is defined as 6.  Self-service Enrollment Certificates are available through CampusConnection . 

GENERAL REGULATIONS

1. Students register for, and drop, classes via CampusConnection , DePaul’s online webportal. 

2. Students are required to obtain a DePaul University Student Photo Identification Card (I.D.) to be carried while on campus. The student may be required to show this I.D. card at any time to authorized personnel of the University. The I.D. card must be presented to cash a check at the cashier’s office, and to use the library and computer lab facilities. Photo I.D. cards are available through the Identification Card Services Offices. 

3. Students will receive credit only for courses taken in a section for which the student has been duly registered.

4. Changes to registration (courses dropped or added) must be initiated by the student in Campus Connection.   It is the student’s responsibility to verify that the transaction has been processed.  

5. Should a student’s name not appear on the class roster, it is the student’s responsibility, not the faculty member’s, to resolve the problem. The student is advised to contact the college office to verify enrollment status.

6. No addition in registration for the current quarter may be made by any student after the first week of class (for a 10-week class). Further, students are to be guided by individual college regulations regarding changes in registration.

7. No withdrawal from registered classes can be requested by the student after 70% of the term has elapsed, or the seventh week of class (for a ten week class). 

COLLEGE/SCHOOL REGULATIONS

• A student may audit a course only with permission of his or her advisor or college or school office. A student may not change from the status of credit to audit or vice-versa after 30% of the term has elapsed, or the third week of class (for a 10 week class).   Full tuition is assessed for audited classes.

• To receive credit applicable to a degree from DePaul University for courses taken at  another institution after becoming a DePaul degree-seeking student, a student must obtain approval and written permission from his or her college or school office prior to registration at the other institution.  

• Extension courses taught through other accredited institutions are accepted only when the sponsoring institution itself conducts the courses and certifies the grade and credit through an official transcript. A DePaul degree-seeking student must obtain the written permission of his dean before enrolling in an extension course. 

WITHDRAWAL

Withdrawal from a class:

Students who must withdraw either from a course or from the University may do so by using the University’s web registration system. Students unable to use the web registration system should contact their home school/college office, whether in person or by phone. Withdrawals processed via the web or through direct contact with the home school/college office are effective the day on which they are made. Simply ceasing to attend, or notifying the instructor, or nonpayment of tuition, does not constitute an official withdrawal from class and will result in academic as well as financial penalty.

Withdrawal from all classes:

1. Withdrawal from the university:

§ In most cases, students wishing to withdraw from the university during a term must fill out an on-line form (whether from home or in the school/college office) and submit it to the student’s home school/college. Students who are physically unable to contact the university may designate someone to act on their behalf.

§ The student’s official withdrawal date will be the date the form is received by that office.

2. Students who appear to be eligible to enroll but don’t register.

§ A student’s status at the university will be changed to “discontinued” if:

a. There is no activity for three consecutive quarters (or for Law two semesters), excluding summers. In these cases students must seek readmission.

b. No progress has been made towards their degree for three consecutive terms, excluding summers. (Candidates for theses and students on year-long study abroad programs are excluded from this rule.) In these cases, students must meet with a college academic advisor to get permission to register and or readmission.

Leave of Absence

• These come under three headings: personal, military, and medical. The conservatories (Music/Theatre Schools) already have leave of absence policies in place.

• Any student wishing to take a leave of absence must complete a “Leave of Absence Application.” Students may complete the online form from home, or by visiting their home school/college office.

• Military: students called for military service should fill out an on-line “Military Leave Form.” Upon their return, they will meet with an academic advisor to discuss resuming their studies.

• Non-military leaves of absence are for at most one year and non-renewable during the student’s career. Military leaves are variable depending on their orders.

Graduation Separation

• Students must have completed all requirements by the last day of term for which they apply for degree conferral.

• In the normal course, students will receive their diplomas 8-10 weeks after the date of degree conferral.

• The university’s responsibility is to confer the degree and identify the student as “graduated” within 30 days of the end of the term in which they complete all the requirements for their degree.

Late Withdrawals and Additions

Decision-making for late withdrawals and additions resides primarily in the School/College Offices, with appropriate referrals to the Withdrawal Appeal Committee, chaired by the Dean of Students. These principles underlie the decision-making processes:

• All policies are driven by academic concerns.
• Decisions are guided by the best interests of the students.
• Decisions will be made in compliance with federal regulations.

Students who must withdraw either from a course or from the University may do so by using the University’s web registration system.  Students unable to use the web registration system should contact their home college office, whether in person or by phone.  Withdrawals processed via the web or through direct contact with the home college office are effective the day on which they are made.  Simply ceasing to attend, or notifying the instructor, or nonpayment of tuition, does not constitute an official withdrawal from class and will result in academic as well as financial penalty.

When the withdrawal request has been processed, the tuition charge for courses during a 10-week quarter will be reduced according to the following schedule: 

Up to 20% or 2 weeks of a ten week term …………………….….100% refund

After 20% of the term................................................................................0% refund

For courses of more than two weeks, but five weeks or less duration, no reduction will be granted after the first week of the term.  For workshops or courses of two weeks or less duration, no reductions will be granted after the workshop or sessions begin.  For the Summer sessions, consult the schedule of tuition, fees and refunds listed in the Summer classes booklet. 

Registration or other term fees are not refundable.

NOTE: Students receiving financial aid are advised to contact a Financial Aid Counselor to discuss the consequences of a withdrawal impacting academic progress and aid eligibility at DePaul University or any other school to which they may transfer. 

ACADEMIC CALENDAR FORMULAS

Academic calendar deadline dates are based on the following formulas. These formulas are particularly important for classes that meet outside the standard (10 week term plus finals week) start and end dates for a term.  Please consult your college office for specific dates relevant to your class.

•  Students may not add classes after 10% of the scheduled class has elapsed.

• Students who  drop a class or classes after 20% of the scheduled class has elapsed  will be responsible for 100% tuition and a grade of W will be assigned.

• Students may not select a Pass/Fail grading option after 20% of the scheduled class has elapsed.

• Students may not select Audit (non-credit) grading option after 30% of the scheduled class has elapsed.

• Students may not withdraw from classes after 70% of the scheduled class has elapsed.